Frequently Asked Questions - Exhibitors
General Exhibiting Information
|Wednesday, March 25||9:00 a.m. - 5:00 p.m.|
|Thursday, March 26||9:00 a.m. - 5:00 p.m.|
|Friday, March 27||9:00 a.m. - 3:00 p.m.|
All exhibit space costs $39 per square foot. Our smallest booth size is a 10’x10’ and costs $3,900.
Send the application for exhibit space to AAOS, along full payment of the booth fee. You can pay by credit card, check, or wire transfer. Credit card payments will be assessed a non-refundable 2.5% credit card surcharge. An application is not considered as received until the full payment has been confirmed by AAOS.
If your company has never exhibited at AAOS, you must first complete the Company Review Process before you can apply to exhibit. Once you have completed this process, you do not have to complete it again each year. Learn more about the Company Review Process here.
Space is assigned on a first-come, first-served basis for applications received by AAOS with payment until all space is sold.
Full booth payment was due on October 24, 2019.
Freeman, our general service contractor, assigns each exhibitor a target move-in date and time. This information can be found in the Exhibit Service Manual. Companies may begin dismantling at 3:00 p.m. on Friday, March 27.
All cancellation requests must be made in writing. Send an e-mail to email@example.com. Requests to cancel or downsize exhibit space may incur a cancellation fee based on the date the request has been received by AAOS.
|Date of Cancellation Notice||Refund Amount Available|
|Before May 23, 2019||Full refund of fees paid|
|May 23 - October 24, 2019||AAOS retains 30% of exhibit space fees|
|October 25 - November 25, 2019||AAOS retains 50% of exhibit space fees|
|After November 25, 2019||AAOS retains 100% of exhibit space fees|
Exhibitors will receive five complimentary badges per 100 square feet of exhibit space purchased. The badge names must be registered by March 23, 2020 to be complimentary; badges registered March 24 or later will cost $50 each. Exhibitor badge registration details are available here. No additional badges over the allotment will be provided or sold.
Exhibitors can physically exchange badges on-site but must present the actual badge to be switched to the new name. Badge exchanges are free of charge. Exchanged badges do not count against the allotment.
Yes, an exhibitor badge gives you access to all educational programs. You may also purchase tickets for programs that require a ticket purchase, such as Instructional Courses, on the day of the course.
Hotel rooms must be reserved through our housing vendor, MCI, USA
You can view this information, including a list and map of the local hotels, here
Linear booths: 8 feet
Island booths: 25 feet
Freeman is our official general services contractor.