AAOS 2020 Annual Meeting Update

Update as of March 10, 2020

After much consideration and discussion, the Academy Board of Directors has made the difficult decision to cancel the 2020 Annual Meeting scheduled for March 24-28, 2020 at Orlando’s Orange County Convention Center (OCCC).

Our team, like many of you, has been eagerly anticipating and preparing for this year’s meeting. The largest orthopaedic gathering in the nation, the AAOS Annual Meeting was set to host 479 presentations, 250,000 net square feet of exhibit space and 27,000 attendees from around the world. But, the ongoing spread of coronavirus (COVID-19) has been a serious concern for us all, and its implications have substantially affected the logistics of the meeting.

The health, safety and well-being of the AAOS global community is our highest priority. Our team has been meeting daily to discuss recommendations from the U.S. Centers for Disease Control and Prevention and World Health Organization. We also have been in constant communication with local stakeholders including the OCCC, the Florida Department of Health, our industry partners and with many of our members during this very uncertain time.

In light of the growing number of COVID-19 cases across the U.S. and around the world, it became very clear that canceling the Annual Meeting is the right thing to do. The potential risks associated with a large gathering as well as the increasing travel advisories and restrictions were certainly considerations, but most importantly, we know that our members are needed in their local communities to help their institutions and patients prepare for and react to the growing COVID-19 spread.

Data show that those over the age of 60 are among the most vulnerable to serious illness from COVID-19. This is a population that relies on AAOS members to deliver the highest quality musculoskeletal care, and we must do what we can to ensure that this essential care is not interrupted.

Additionally, over the past week, many academic centers and health systems have issued notices that do not allow for domestic travel. This list continues to grow and has a direct impact on our educational sessions. We will share details soon on how we will work to bring the substance and spirit of our 2020 Annual Meeting to all who were planning to participate. More information for our members, participating faculty, exhibitors, and other registrants is forthcoming.

I am grateful to everyone who has worked tirelessly with the planning of the AAOS 2020 Annual Meeting and who will continue to assist with next steps for the canceled event. The 2020 Annual Meeting experience was years in the making with hundreds of staff, members, volunteers and partners coming together to make this meeting possible. Our vital work will continue in the days and weeks ahead.

Thank you for your commitment to AAOS and our field, to your patients and to your communities.

Orthopaedic surgery is known for innovation and for perseverance in the face of great challenges. We have no doubt that this legacy will remain as our global community and healthcare system copes with the challenges that COVID-19 will bring in the coming months. Please be assured that the AAOS will provide the resources you need to deliver the highest quality musculoskeletal care.

We will provide more details and information on our website and through our social media channels in the coming days.

Travel Information

Airlines

Click here to make your reservation using CorpTrav or call 1 800-318-3846. A per reservation service fee of $15 (online) and $32 (phone) will be charged.  

Airport

The Orlando International Airport (MCO) is a major public airport located 12 miles east of the Orange County Convention Center.

Airport Shuttle

Mears Transportation Group provides transportation to and from the airport to hotels and the Orange County Convention Center for $35-$39 (per person, round-trip). Passengers can purchase tickets at the Airport Shuttle ticket booths located on the first level throughout the Baggage Claim area in Orlando. Book online using Promo Code 600724052.  Or, call 1-800-759-5219 or 407-423-5566 to make reservations over the phone.

To receive the discount, attendees must purchase their ticket online using Promo Code 600724052, or present a physical coupon at the Mears Counters at the Orlando International Airport – having it on a mobile device will not be accepted.

Hotel Shuttles

Run between the hotels and the Orange County Convention Center starting Tuesday, March 24, at 6:30 AM through Saturday, March 28 at 6:00 PM. There will be no service between 10:00 AM and 3:00 PM!

Parking

Parking Lots

For those who plan on driving to the convention center, event-specific parking areas will be listed on overhead electronic signage on International Drive and the surrounding area

  • The West Building parking lot can be accessed a number of ways - via Exhibit Drive (north entrance), via Convention Way (south entrance) and via West Entrance Drive off Westwood Boulevard.
  • The North/South Building parking lot can be accessed by two entrances - Universal Boulevard (north side) or International Drive (south side). Using the entrance off Universal Boulevard is encouraged when attending events in the North/South Concourse.
  • The Destination Parkway Parking Garage is located two blocks west on International Drive and is operational based on event activity. Depending on the show, guests parking in the Destination Parkway Garage may be shuttled to their event in either the West or the North/South buildings.

Parking Rates

The Orange County Convention Center accepts cash, traveler's checks, American Express, MasterCard and Visa:

  • $17 parking fee will apply to passenger vehicles, per entry 
  • $25 parking fee will apply to oversize vehicles, per entry

Accessibility Parking

All parking at the Orange County Convention Center is available on a first-come, first-served basis, including disability permit parking. The exact numbers of available spaces vary by show or event.

Electric Vehicle (EV) Parking / EV Charging Stations

The Orange County Convention Center has eight on-site electric vehicle (EV) charging stations:

  • Four stations are located outside Hall D of the West concourse
  • Two stations are located outside Hall A of the South concourse
  • One station is located outside Hall A of the North concourse
  • One station is located in the North/South parking lot

*The EV charging stations are free to use, however parking rates apply.

  • Electric vehicles may park at the charging stations at West Hall D, South Hall A and North Hall A for a maximum of three hours when paying for short-term metered parking.
  • Electric vehicles may park at the charging station in the North/South parking lot after paying the parking fee at the parking lot entrance toll booth.
  • Overnight parking is not permitted at the Orange County Convention Center.

Short-Term Metered Parking

The OCCC has added short-term parking spaces in front of the West and North/South buildings. Guests will be able to park in a designated space for up to three hours at a rate of $5 per hour.

Rental Cars

Reservations can be made via the AAOS registration website, MCI USA, your travel agent, or directly with rental car companies. AAOS has negotiated special rates for rental cars during the meeting. Call the number below and mention the discount code listed.

Taxi Service

A cab ride costs $36-$45 from the airport to the Orange County Convention Center for one person and $15.00 (per passenger) for three or more passengers.

ADA Needs

Orlando has ADA accessible guestrooms at every hotel. Please specify your needs when making your reservations.

Weather

The average temperature in the Orlando area in March is 65 degrees Fahrenheit, with an average high of 79 and an average low of 59. Pack an umbrella for the possibility of showers during your visit.

Attire

Professional attire is appropriate at the meeting and to visit the exhibit area. Some restaurants require coats and ties for gentleman, but most welcome casual attire. Check each restaurant’s policy when making reservations.